Report on annual expenditures for travel, hospitality and conferences
As required by the Treasury Board Directive for the Management of Expenditures on Travel, Hospitality and Conferences, this report provides information on the total annual expenditures for each of travel, hospitality and conferences for the National Research Council (NRC) for the fiscal year ending March 31, 2012. It also provides the variance explanations from the previous fiscal year in each of these areas.
This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.
Expenditures on travel, hospitality and conferences incurred by federal departments and agencies are for the most part directly related to supporting departmental mandate(s) and the government’s priorities.
The mission of NRC is to work with clients and partners to provide strategic research, scientific and technical services to develop and deploy solutions to meet Canada's current and future industrial and societal needs. The programs and activities undertaken by NRC to meet these objectives often require expenditures on travel, hospitality and conferences. For more information, please refer to NRC Departmental Performance Report (DPR) and/or Report on Plans and Priorities (RPP).
Total annual expenditures for Travel, Hospitality and Conferences of NRC are summarized below:
| Expenditure Category | Expenditures for the year ending March 31, 2012 (in thousands of dollars) (a) |
Expenditures for the previous year ending March 31, 2011 (in thousands of dollars) (b) |
Variance (in thousands of dollars) (a – b) |
|---|---|---|---|
| Travel – Public Servants | $11,480 | $12,062 | $(582) |
| Travel – Non-Public Servants | $1,182 | $1,329 | $(147) |
| International Travel by Minister and Minister’s Staff* | $- | $- | $- |
| Total Travel | $12,662 | $13,391 | $(729) |
| Hospitality | $1,557 | $740 | $817 |
| Conference Fees | $1,975 | n/a | $1,975 |
| TOTAL | $16,194 | $14,131 | $2,063 |
*Includes international travel that is part of a department’s program.
Significant variances compared to the previous fiscal year.
This section is used to provide a brief explanation of significant variances from the previous year’s annual expenditures for each category.
TRAVEL:
- Public Servants: Compared to fiscal year 2010‑2011, departmental travel expenditures by public servants decreased by $582K (5%), mainly due to ongoing efforts at NRC to reduce travel costs which have decreased yearly since 2008‑2009.
- Non-Public Servants: Compared to fiscal year 2010‑2011, the $147K (11%) decrease in departmental travel expenditures by non-public servants was mainly due to ongoing efforts at NRC to reduce travel costs.
- Minister and Minister’s Staff: No expenditures.
HOSPITALITY:
Compared to fiscal year 2010‑2011, departmental hospitality expenditures increased by $817K, mainly due to hospitality expenditures incurred by NRC’s Conference Services Office (an increase of $868K). NRC’s Conference Services Office supports NRC, other government departments and the wider Canadian scientific community in meeting their scientific event planning needs. The expenditures incurred by the Conference Services Office are recovered in the form of external revenue. In this case, one large conference in particular -- the International Polar Year conference -- had over $550K of hospitality expenditures in 2011‑2012. The conference expenditures were financed by the registration fees paid by the participants of the conference, and other conference specific revenue streams.
CONFERENCE FEES:
In 2010‑2011, NRC reported nil conference fees since NRC did not separately track conference fees expenditures that met the definition stated in the Directive for the Management of Expenditures on Travel, Hospitality and Conferences; it was therefore unable to report an amount.
In 2011‑12, NRC incurred $1,975K in conference fees, spread across the organization.
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