Consolidated Financial Statements - March 31, 2012

Table of contents

Independent Auditor’s Report

To the National Research Council of Canada and the Minister of Industry

Report on the Consolidated Financial Statements

I have audited the accompanying consolidated financial statements of the National Research Council of Canada, which comprise the consolidated statement of financial position as at 31 March 2012, and the consolidated statement of operations, and departmental net financial position, consolidated statement of change in departmental net debt and consolidated statement of cash flow for the year then ended, and a summary of significant accounting policies and other explanatory information.

Management’s Responsibility for the Consolidated Financial Statements

Management is responsible for the preparation and fair presentation of these consolidated financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of consolidated financial statements that are free from material misstatement, whether due to fraud or error.

Auditor’s Responsibility

My responsibility is to express an opinion on these consolidated financial statements based on my audit. I conducted my audit in accordance with Canadian generally accepted auditing standards. Those standards require that I comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the consolidated financial statements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the consolidated financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the consolidated financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the consolidated financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the consolidated financial statements.

I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion.

Opinion

In my opinion, the consolidated financial statements present fairly, in all material respects, the financial position of the National Research Council of Canada as at 31 March 2012, and the results of its operations, changes in its net debt, and its cash flows for the year then ended in accordance with Canadian public sector accounting standards.

Report on Other Legal and Regulatory Requirements

In my opinion, the transactions of the National Research Council of Canada that have come to my notice during my audit of the consolidated financial statements have, in all significant respects, been in accordance with the Financial Administration Act and regulations, the National Research Council Act and regulations and the by-laws of the National Research Council of Canada.

Terrance DeJong, CA
Assistant Auditor General
for the Auditor General of Canada

2 August 2012
Ottawa, Canada

National Research Council Canada
Statement of Management Responsibility Including Internal
Control Over Financial Reporting

Responsibility for the integrity and objectivity of the accompanying consolidated financial statements for the year ended March 31, 2012, and all information contained in these statements rests with the management of the National Research Council Canada (NRC). These consolidated financial statements have been prepared by management using the Government's accounting policies, which are based on Canadian public sector accounting standards.

Management is responsible for the integrity and objectivity of the information in these consolidated financial statements. Some of the information in the consolidated financial statements is based on management's best estimates and judgment, and gives due consideration to materiality. To fulfil its accounting and reporting responsibilities, management maintains a set of accounts that provides a centralized record of NRC’s financial transactions. Financial information submitted in the preparation of the Public Accounts of Canada, and included in NRC’s Departmental Performance Report, is consistent with these consolidated financial statements.

Management is also responsible for maintaining an effective system of internal control over financial reporting (ICFR) designed to provide reasonable assurance that financial information is reliable, that assets are safeguarded and that transactions are properly authorized and recorded in accordance with the Financial Administration Act and other applicable legislation, regulations, authorities and policies.

Management seeks to ensure the objectivity and integrity of data in its consolidated financial statements through careful selection, training, and development of qualified staff; through organizational arrangements that provide appropriate divisions of responsibility; through communication programs aimed at ensuring that regulations, policies, standards, and managerial authorities are understood throughout NRC; and through conducting an annual assessment of the effectiveness of the system of ICFR.

The system of ICFR is designed to mitigate risks to a reasonable level based on an ongoing process to identify key risks, to assess the effectiveness of associated key controls, and to make any necessary adjustments.

A risk based assessment of the system of ICFR for the year ended March 31, 2012 was completed in accordance with the Treasury Board Policy on Internal Control and the results and action plans are summarized in the annex.

The effectiveness and adequacy of NRC’s system of internal control is reviewed by the work of internal audit staff, who conduct periodic audits of different areas of NRC's operations, and by the NRC Departmental Audit Committee, which oversees management's responsibilities for maintaining adequate control systems and the quality of financial reporting, and which recommends the consolidated financial statements to the President.

The Office of the Auditor General, the independent auditor for the Government of Canada, has expressed an opinion on the fair presentation of the consolidated financial statements of NRC which does not include an audit opinion on the annual assessment of the effectiveness of NRC's internal controls over financial reporting.

John R. McDougall, P.Eng.
President

Michel Piché, M.P.A., CMA, CIA
Vice-President, Corporate Management
and Chief Financial Officer

Ottawa, Canada
August 2, 2012

National Research Council Canada
Consolidated Statement of Financial Position
As at March 31

(in thousands of dollars)
2012 2011
Restated
(note 4)
Liabilities
Accounts payable and accrued liabilities (Note 5)
104,920 139,443
Vacation pay and compensatory leave
35,112 38,695
Deferred revenue (Note 6)
60,701 63,824
Lease obligation for tangible capital assets (Note 7)
146 213
Employee future benefits (Note 8)
68,332 71,099
Total gross liabilities 269,211 313,274
Liabilities held on behalf of Government
Accounts payable and accrued liabilities (Note 5)
(2,115) (2,132)
Total liabilities held on behalf of Government (2,115) (2,132)
Total net liabilities 267,096 311,142
Financial Assets
Due from the Consolidated Revenue Fund
183,826 197,300
Accounts receivable and advances (Note 9)
28,873 25,865
Inventory for resale
3,261 2,192
Cash and investments (Note 10)
2,784 2,478
Total gross financial assets 218,744 227,835
Financial assets held on behalf of Government
Accounts receivable and advances (Note 9)
(2,418) (2,325)
Total financial assets held on behalf of Government (2,418) (2,325)
Total net financial assets 216,326 225,510
Departmental net debt 50,770 85,632
Non-Financial Assets
Prepaid expenses
11,670 11,498
Endowment fund investment (Note 11)
4,724 4,631
Inventory for consumption
4,103 4,757
Tangible capital assets (Note 12)
555,478 579,509
Total non-financial assets 575,975 600,395
Departmental net financial position 525,205 514,763

Contractual obligations (Note 13)
Contingent liabilities (Note 14)

The accompanying notes form an integral part of these consolidated financial statements.

John R. McDougall, P.Eng.
President

Michel Piché, M.P.A., CMA, CIA
Vice-President, Corporate Management
and Chief Financial Officer

2 August 2012
Ottawa, Canada

National Research Council Canada
Consolidated Statement of Operations and Departmental Net Financial Position
For the Year Ended March 31

(in thousands of dollars)
2012
Planned
Results
2012 2011
Restated
(Note 4)
Expenses
Manufacturing Technologies
180,898 174,360 177,531
Information and Communication Technologies (ICT) and Emerging Technologies
89,438 89,147 92,599
Industrial Research Assistance
146,977 150,455 288,983
Health and Life Sciences Technologies
135,216 135,752 141,336
Energy and Environmental Technologies
55,505 51,034 53,631
National Science and Technology Infrastructure
106,163 104,457 104,093
Scientific, Technical and Medical Information
31,463 24,972 27,013
Internal Services
114,310 118,558 116,029
Expenses incurred on behalf of Government
(1,092) (1,159)
Total Expenses 859,970 847,643 1,000,056
Revenues
Sales of goods and services
Services of non-regulatory nature and other fees and charges
59,450 59,885 54,268
Rights and privileges
9,600 8,561 9,649
Sales of goods and information products
5,600 5,171 4,630
Lease and use of property
4,250 4,987 4,629
Financial arrangements with other government departments and agencies
53,000 63,795 56,778
Revenues from joint project and cost sharing
25,102 24,244 32,569
Other
450 3,177 4,305
Lease inducement revenue
2,548 2,548 2,548
Gain on sale of equity investment
133
Revenues earned on behalf of Government
(1,455) (1,404)
Total Revenues 160,000 170,913 168,105
Net cost from continuing operations 699,970 676,730 831,951
Discontinued operations (Note 19)
Expenses
7,897
Revenue
7,174
Net cost of discontinued operations 723
Net cost of operations before government funding and transfers 699,970 676,730 832,674
Government funding and transfers
Net cash provided by Government
(638,437) (657,872) (825,080)
Change in due from the Consolidated Revenue Fund
13,474 126
Services provided without charge by other government departments and agencies (Note 15)
(32,060) (40,710) (33,369)
Transfer to other government department (Note 16)
(2,064)
Net cost of operations after government funding and transfers 29,473 (10,442) (25,649)
Departmental net financial position - Beginning of year 514,763 514,763 489,114
Departmental net financial position - End of year 485,290 525,205 514,763

Segmented Information (Note 17)

The accompanying notes form an integral part of these consolidated financial statements.

National Research Council Canada
Consolidated Statement of Change in Departmental Net Debt
For the Year Ended March 31

(in thousands of dollars)
2012
Planned
Results
2012 2011
Restated
(Note 4)
Net cost of operations after government funding and transfers 29,473 (10,442) (25,649)
Change due to tangible capital assets
Acquisition of tangible capital assets
41,192 45,089 62,350
Amortization of tangible capital assets
(69,815) (66,012) (67,960)
Proceeds from disposal of tangible capital assets
(695) (384)
Net loss on disposal capital assets including adjustments
(850) (1,435) (1,247)
Transfer to other government department (Note 16)
(1,518)
Other
540 926
Total change due to tangible capital assets
(29,473) (24,031) (6,315)
Change due to inventories for consumption
- (654) 1,348
Change due to endowment fund investments
- 93 116
Change due to prepaid expenses
- 172 1,154
Net decrease in departmental net debt - (34,862) (29,346)
Departmental net debt - Beginning of year 85,632 85,632 114,978
Departmental net debt - End of year 85,632 50,770 85,632

The accompanying notes form an integral part of these consolidated financial statements.

National Research Council Canada
Consolidated Statement of Cash Flow
For the Year Ended March 31

(in thousands of dollars)
2012 2011
Restated
(Note 4)
Operating Activities
Net cost of operations before government funding and transfers
676,730 832,674
Non-cash items
Amortization of tangible capital assets
(66,012) (67,960)
Transfer to other government department (Note 16)
(3,582) -
Gain on sale of equity investments
- 133
Net loss on disposal of tangible capital assets
(1,435) (1,247)
Services provided without charge by other government departments and agencies (Note 15)
(40,710) (33,369)
Other
540 925
Variations in Statement of Financial Position
Increase in accounts receivable and advances
2,915 4,407
Increase (decrease) in inventory for resale
1,069 (809)
Increase in cash and investments
306 493
Increase in prepaid expenses
172 1,154
Increase in endowment fund investments
93 116
(Decrease) increase in inventory for consumption
(654) 1,348
Decrease in accounts payable and accrued liabilities
34,506 7,172
Decrease in vacation pay and compensatory leave
3,583 4,499
Decrease in deferred revenue
3,123 15,742
Decrease in lease obligation for tangible capital assets
67 64
Decrease (increase) in employee future benefits
2,767 (2,095)
Cash used in operating activities (including transferred operations and discontinued operations) 613,478 763,247
Capital Investing Activities
Acquisitions of tangible capital assets
45,089 62,350
Proceeds from disposal of tangible capital assets
(695) (384)
Cash used in capital investing activities 44,394 61,966
Investing Activities
Proceeds from sale of equity investments
- (133)
Cash provided in investing activities - (133)
Net cash provided by Government of Canada 657,872 825,080

The accompanying notes form an integral part of these consolidated financial statements.

National Research Council Canada
Notes to Consolidated Financial Statements
For the Year Ended March 31, 2012

1. Authority and Objectives

The National Research Council Canada (NRC) exists under the National Research Council Act (NRC Act) and is a departmental corporation named in Schedule II of the Financial Administration Act. The mission of NRC is to work with clients and partners to provide strategic research, scientific and technical services to develop and deploy solutions to meet Canada's current and future industrial and societal needs.

In delivering its mandate, NRC reports under the following program activities:

  • Manufacturing Technologies: Multidisciplinary research and development in consultation with industry, universities, government departments and other key innovation players to improve the global competitiveness of Canadian industry by transforming knowledge and innovation into real economic value and by transferring technologies into industrial solutions for the marketplace.
  • Information and Communication Technologies (ICT) and Emerging Technologies: Mobilizes, collaborates and partners with key university, government and private sector players and forms major research collaborations to develop integrated research solutions in the areas of information and communications technologies and emerging technologies.
  • Industrial Research Assistance: Provides a range of technical and business-oriented advisory services, as well as financial support for small and medium-sized Canadian businesses engaged in research and development of technological innovations to augment their capacity and capability to innovate, commercialise and generate significant economic activity for Canadian industry.
  • Health and Life Science Technologies: Mobilizes and partners with key university, government and private sector players and forms major research collaborations to develop integrated research solutions for complex health and related life science issues.
  • Energy and Environmental Technologies: In partnership with other government departments, universities and industry, brings together the knowledge and expertise needed to make an impact on areas of critical importance to Canada in environmental and sustainable energy.
  • National Science and Technology Infrastructure: Manages national science and engineering facilities and infrastructure critical to research, development and innovation by Canadian scientific and technological communities.
  • Scientific, Technical and Medical Information: Operates and maintains the national science library, specifically holding the national collection of scientific, technical and medical information, to facilitate knowledge discovery, cross discipline research, innovation and commercialisation.
  • Internal Services: Groups of activities and resources administered to support the needs of programs and other corporate obligations of the organization. Includes only those activities and resources that apply across the organization and not those provided specifically to a program.

2. Summary of Significant Accounting Policies

These consolidated financial statements have been prepared using the Government's accounting policies stated below, which are based on Canadian public sector accounting standards. The presentation and results using the stated accounting policies do not result in any significant differences from Canadian public sector accounting standards.

Significant accounting policies are as follows:

a) Parliamentary authorities

NRC is financed mainly by the Government of Canada through Parliamentary authorities. Financial reporting of authorities provided to NRC do not parallel financial reporting according to generally accepted accounting principles since authorities are primarily based on cash flow requirements. Consequently, items recognized in the Consolidated Statement of Operations and Departmental Net Financial Position and in the Consolidated Statement of Financial Position are not necessarily the same as those provided through authorities from Parliament. Note 3 provides a reconciliation between the bases of reporting. The planned results amounts in the Consolidated Statement of Operations and Departmental Net Financial Position are the amounts reported in the future-oriented financial statements included in the 2011-12 Report on Plans and Priorities.

b) Consolidation

These consolidated financial statements include both NRC and its portion of the accounts of the Canada-France-Hawaii Telescope Corporation (CFHT). CFHT meets the definition of a government partnership under Canadian public sector accounting standards, which requires that its results be proportionally consolidated within those of NRC. All inter-organizational balances and transactions are eliminated as part of the consolidation process. CHFT has audited financial statements as at December 31, 2011 which have been proportionally consolidated with NRC's March 31 financial statements.

c) Net cash provided by Government

NRC operates within the Consolidated Revenue Fund (CRF), which is administered by the Receiver General for Canada. All cash received by NRC is deposited to the CRF and all cash disbursements made by NRC are paid from the CRF. The net cash provided by Government is the difference between all cash receipts and all cash disbursements including transactions between departments (including agencies) of the Government.

d) Amounts due from or to the CRF

Amounts due from or to the CRF are the result of timing differences at year-end between when a transaction affects authorities and when it is processed through the CRF. Amounts due from the CRF represent the net amount of cash that NRC is entitled to draw from the CRF without further authorities to discharge its liabilities.

e) Revenues

Revenues are recognized in the year in which the underlying transaction or event occurred that gave rise to revenue as follows:

  • Services of non-regulatory nature and other fees and charges, Revenues from joint project and cost sharing: revenues are recognized as services are provided, using the percentage-of-completion method.
  • Rights and privileges: revenues are recognized over the licence period.
  • Sales of goods and information products: revenue is recognized when goods or information products are delivered to the client.
  • Lease and use of property: revenue is recognized in the period in which the lease or use of property relates to.
  • Financial arrangements with other government departments and agencies: revenue is recognized in the period in which the goods are delivered or services provided.
  • Contributions of leased tangible capital assets are deferred and amortized as Lease inducement revenue on the same basis as the related depreciable tangible capital assets.

Funds received for which NRC has an obligation to other parties for the provision of goods, services or the use of assets in the future are recorded as deferred revenue.

Receipts are deposited to the CRF. Under the NRC Act, money received by NRC through the conduct of its operations is respendable in the current or in subsequent years.

Revenues that are non-respendable are not available to discharge NRC's liabilities. While the President is expected to maintain accounting control, he has no authority regarding the disposition of non-respendable revenues. As a result, non-respendable revenues are considered to be earned on behalf of the Government of Canada and are therefore presented in reduction of the entity's gross revenues.

f) Expenses

  • Expenses are recorded on the accrual basis.
  • Grants are recognized in the year in which the conditions for payment are met. In the case of grants which do not form part of an existing program, the expense is recognized when the Government announces a decision to make a non-recurring transfer, provided the enabling legislation or authorization for payment receives parliamentary approval prior to the completion of the consolidated financial statements.
  • Contributions are recognized in the year in which the recipient has met the eligibility criteria or fulfilled the terms of a contractual transfer agreement, provided that the transfer is authorized and a reasonable estimate can be made.
  • Vacation pay and compensatory leave are accrued as the benefits are earned by employees under their respective terms of employment.
  • Services provided without charge by other government departments and agencies for accommodation, employer contributions to the health and dental insurance plans, audit of NRC's consolidated financial statements, legal services, workers' compensation and the services related to the email, data centre and network services and the email, data centre and network support unit are recorded as operating expenses at their estimated cost.

g) Employee future benefits

  1. Pension Benefits

    Eligible employees participate in the Public Service Pension Plan, a multiemployer pension plan administered by the Government of Canada. NRC’s contributions to the Plan are charged to expenses in the year incurred and represent NRC’s total obligation to the Plan. NRC's responsibility with regard to the Plan is limited to its contributions. Actuarial surpluses or deficiencies are recognized in the financial statements of the Government of Canada, as the Plan's sponsor.

  2. Severance Benefits

    Employees entitled to severance benefits under labour contracts or conditions of employment earn these benefits as services necessary to earn them are rendered. The obligation relating to the benefits earned by employees is calculated using information derived from the results of the actuarially determined liability for employee severance benefits for the Government as a whole.

h) Accounts receivable

Accounts receivable are stated at the lower of cost and net recoverable value. A valuation allowance is recorded for receivables where recovery is considered uncertain.

i) Conditionally repayable contributions

Conditionally repayable contributions are contributions that become repayable in part or in whole if conditions specified in the contribution agreement come into effect. Accordingly, they are not recorded on the Consolidated Statement of Financial Position until the conditions specified in the agreement come into effect, at which time they are recorded as a receivable and a reduction in transfer payment expenses. An estimated allowance for uncollectibility is recorded where appropriate.

j) Contingent liabilities

Contingent liabilities are potential liabilities, which may become actual liabilities when one or more future events occur or fail to occur. To the extent that the future event is likely to occur or fail to occur, and a reasonable estimate of the loss can be made, an estimated liability is accrued and an expense recorded. If the likelihood is not determinable or an amount cannot be reasonably estimated, the contingency is disclosed in the notes to the consolidated financial statements.

k) Environmental liabilities

Environmental liabilities reflect the estimated costs related to the management and remediation of environmentally contaminated sites. Based on management's best estimates, a liability is accrued and an expense recorded when the contamination occurs or when NRC becomes aware of the contamination and is obligated, or is likely to be obligated to incur such costs. If the likelihood of NRC's obligation to incur these costs is not determinable, or if an amount cannot be reasonably estimated, the costs are disclosed as contingent liabilities in the notes to the consolidated financial statements.

l) Inventories

Inventory consists of parts, materials and supplies held for future program delivery as well as inventory for resale. Inventory for resale and for consumption is recorded at the lower of cost (using the average cost method) or net realizable value. The cost is charged to operations in the year in which the items are sold or used.

m) Equity investments

Equity investments include shares in public and privately-held companies. Equity investments are typically obtained as a result of debt settlement negotiations or as a result of non-monetary transactions (where financial assistance at better-than-market conditions was provided to firms through access to intellectual property, equipment and incubation space in laboratories). If the estimates of the non-monetary transactions cannot be determined, the equity investments are initially recorded at a nominal value. Otherwise they are initially recorded at fair value based on market prices. If the fair value of equity investments becomes lower than the book value and this decline in value is considered to be other than temporary, the equity investments are written down to fair value.

n)Endowment fund investments

Endowments consist of donations subject to externally imposed restrictions stipulating that the resources be maintained permanently. Income from the investment of endowments may only be used for the purposes established by the donors.

Endowments are recognized as an asset when the amount to be received can be reasonably estimated and ultimate collection is reasonably assured.

Funds received for endowments are invested in bonds and are carried at amortized cost. The premium or discount determined at the time of acquisition is amortized until the security’s maturity. Fair value of bonds is based on market prices.

o) Foreign currency transactions

Transactions involving foreign currencies are translated into Canadian dollar equivalents using rates of exchange in effect at the time of those transactions. Monetary assets and liabilities denominated in a foreign currency are translated into Canadian dollars using the rate of exchange in effect at year end. Gains and losses resulting from foreign currency transactions are included in the applicable line on the Consolidated Statement of Operations and Departmental Net Financial Position according to the activities to which they relate. Net gains and losses relating to the sale of goods or services denominated in a foreign currency are included in revenues. Net gains and losses relating to the purchase of goods or services denominated in a foreign currency are included in expenses. Contractual obligations may contain foreign currencies that are translated into Canadian dollar equivalents using the rate of exchange in effect at March 31, 2012.

p) Tangible capital assets

All tangible capital assets and leasehold improvements having an initial cost of $5,000 or more are recorded at their acquisition cost. Contributed tangible capital assets are recorded at market value at the date of contribution. NRC does not capitalize intangibles, works of art and historical treasures that have cultural, aesthetic or historical value. Assets acquired under tangible capital leases are initially recorded at the lower of the present value of the minimum lease payments at the inception of the lease or fair value. Tangible capital assets held for sale are recorded at the lower of their carrying value or fair value less cost to sell and no amortization is recorded.

Amortization of tangible capital assets is calculated on a straight-line basis over the estimated useful life of the asset as follows:

Asset Class Amortization Period
Land Not applicable
Buildings and facilities 25 years
Works and infrastructure 25 - 40 years
Machinery, equipment and furniture 10 years
Informatics equipment 5 years
Informatics software 5 years
Vehicles 7 years
Aircraft 15 - 30 years
Leasehold improvements Lesser of the remaining term of the lease or useful life of the improvement
Leased tangible capital assets In accordance with asset class

Assets under construction are recorded in the applicable capital asset class in the year that they become available for use and are not amortized until they become available for use.

Where NRC enters into land leases at a nominal value, the transaction is considered as a non-monetary transaction and is recorded at fair value. Fair value of the transaction is based on market prices. If the estimates of the non-monetary transactions cannot be determined, the amount of the transaction is recorded at a nominal value.

The tangible capital assets from the CFHT Corporation are stated at cost. Betterments are charged to tangible capital assets while maintenance and repairs that do not increase the service potential of the asset are charged to expense. Amortization is calculated on the straight-line method over the estimated useful lives of the assets ranging from 4 to 50 years.

q) Measurement uncertainty

The preparation of these consolidated financial statements requires management to make estimates and assumptions that affect the reported amounts of assets, liabilities, revenues and expenses reported in the consolidated financial statements. At the time of preparation of these statements, management believes the estimates and assumptions to be reasonable. The most significant items where estimates are used are percentage of completion on revenue from the provision of services, contingent liabilities, contaminated site liabilities, the liability for employee severance benefits, the allowance for doubtful accounts, the fair value of non-monetary transactions related to leased tangible capital assets and the useful life of tangible capital assets. Actual results could significantly differ from those estimated. Management's estimates are reviewed periodically and, as adjustments become necessary, they are recorded in the consolidated financial statements in the year they become known.

r) Asset retirement obligations

Liabilities are recognized for statutory, contractual or legal obligations, when incurred, associated with the retirement of tangible capital assets when those obligations result from the acquisition, construction, development or normal operation of the assets. The obligations are measured initially at fair value, determined using present value methodology, and the resulting costs capitalized into the carrying amount of the related asset. In subsequent periods, the liability is adjusted for the accretion of discount and any changes in the amount or timing of the underlying future cash flows. The capitalized asset retirement cost is depreciated on the same basis as the related asset and the discount accretion is included in determining the results of operations.

3. Parliamentary Authorities

NRC receives most of its funding through annual parliamentary authorities. Items recognized in the Consolidated Statement of Operations and the Departmental Net Financial Position and the Consolidated Statement of Financial Position in one year may be funded through parliamentary authorities in prior, current or future years. Accordingly, NRC has different net results of operations for the year on a government funding basis than on an accrual accounting basis. The differences are reconciled in the following tables:

  1. Reconciliation of net cost of operations to current year authorities used

    (in thousands of dollars)
    2012 2011
    Restated
    (Note 4)
    Net Cost of Operations before government funding and transfers 676,730 832,674
    Adjustments for items affecting net cost of operations but not affecting
    authorities (including transferred operations and discontinued operations):
    Revenues
    170,913 175,279
    Amortization of tangible capital assets
    (66,012) (67,960)
    Financial arrangements with other government departments and agencies
    (62,595) (56,883)
    Services provided without charge by other government departments and agencies (Note 15)
    (40,710) (33,369)
    Specified purpose accounts expenses
    (22,533) (20,856)
    (Increase) decrease in salary accrual
    (9,179) 4,532
    Refund of previous year's expenditures
    3,680 3,180
    Decrease in vacation pay and compensatory leave
    2,811 4,501
    Cost of goods sold
    (2,495) (1,732)
    Loss on disposal of tangible capital assets
    (1,435) (1,247)
    Decrease (increase) in employee future benefits
    1,339 (2,095)
    (Increase) decrease in contaminated sites liability
    (600) 203
    Other
    430 1,236
    Decrease (increase) in accrued liability not charged to authorities
    415 (431)
    Increase (decrease) in inventory
    32 (430)
    Bad debt expense
    2 (72)
    Decrease in litigation claim expense accrual
    - 375
    Total items affecting net cost of operations but not affecting authorities
    (including transferred operations and discontinued operations)
    (25,937) 4,231
    Adjustments for items not affecting net cost of operations but affecting authorities:
    Acquisitions of tangible capital assets and additions to assets under construction
    44,550 60,801
    Inventory purchases
    2,878 2,777
    Increase in prepaid expenses
    172 1,154
    Decrease in lease obligations for tangible capital assets
    67 64
    Contaminated sites remediation reducing the liability
    43 1,597
    Total items not affecting net cost of operations but affecting authorities 47,710 66,393
    Current year authorities used 698,503 903,298
  2. Authorities provided and used
    (in thousands of dollars)
    2012 2011
    Authorities provided:
    Vote 60 – Operating expenditures
    405,687 427,947
    Vote 65 – Capital expenditures
    42,265 53,192
    Vote 70 – Grants and contributions
    165,275 294,888
    Statutory amounts:
    Revenues pursuant to paragraph 5(1)(e) of the National Research Council Act
    146,959 123,255
    Contributions to employee benefit plans
    59,766 63,681
    Proceeds from the disposal of surplus Crown assets
    964 594
    Collection agency fees
    18 25
    Loss on foreign exchange
    3 -
    Less:
    Revenues available for use in future years
    (96,728) (48,316)
    Lapsed authorities:
    Frozen allotments - Capital
    (6,942) (3,198)
    Frozen allotments - Operating
    (1,489) (4,327)
    Frozen allotments - Grants and Contributions
    - (410)
    Unexpended authorities - Grants and Contributions
    (17,275) (3,581)
    Unexpended authorities - Capital
    - (328)
    Unexpended authorities - Operating
    - (124)
    Current year authorities used 698,503 903,298

4. Accounting Changes

a) Change in accounting policy

During 2011-2012, amendments were made to Treasury Board Accounting Standard 1.2 - Departmental and Agency Financial Statements to improve financial reporting by government departments and agencies. The amendments are effective for financial reporting of fiscal years ending March 31, 2012, and later. The significant changes to NRC's consolidated financial statements are described below. These changes have been applied retroactively, and comparative information for 2010-11 has been restated.

Net debt (calculated as liabilities less financial assets) is now presented in the Consolidated Statement of Financial Position. Accompanying this change, NRC now presents a Consolidated Statement of Change in Net Debt and no longer presents a Statement of Equity.

Revenue and related accounts receivable are now presented net of non-respendable amounts in the Consolidated Statement of Operations and Departmental Net Financial Position and Consolidated Statement of Financial Position. The effect of this change was to increase the net cost of operations after government funding and transfers by $1,455,000 for 2012 ($1,404,000 for 2011) and decrease total financial assets by $2,418,000 for 2012 ($2,325,000 for 2011).

Government funding and transfers, as well as the credit related to services provided without charge by other government departments, are now recognized in the Consolidated Statement of Operations and Departmental Net Financial Position below "Net cost of operations before government funding and transfers". In previous years, NRC recognized these transactions directly in the Statement of Equity of Canada. The effect of this change was to decrease the net cost of operations after government funding and transfers by $687,172,000 for 2012 ($858,324,000 for 2011).

b) Correction of an error relating to prior year financial statements

In 2011-2012, NRC determined that its relationship with the Canada-France-Hawaii Telescope Corporation (CFHT) constituted a government partnership for accounting purposes which should be proportionately consolidated in NRC's financial statements. The effect of this change was to increase the net cost of operations after government funding and transfers by $113,000 ($860,000 for 2011), increase the gross liabilities by $321,000 ($369,000 in 2011), increase the gross financial assets by $2,614,000 ($2,065,000 in 2011) and increase the non-financial assets by $5,303,000 ($5,786,000 in 2011). In addition, this correction decreased the departmental net debt by $2,293,000 ($1,696,000 in 2011).

The effects of both accounting changes on comparative figures are illustrated in the table below.

(in thousands of dollars)
2011
As
previously
stated

Effect
of change
TBAS (a)

Effect
of change
CFHT (b)
2011
Restated
Consolidated Statement of Financial Position
Total gross liabilities
312,905 - 369 313,274
Liabilities held on behalf of Government
- (2,132) - (2,132)
Total gross financial assets
225,770 - 2,065 227,835
Assets held on behalf of Government
- (2,325) - (2,325)
Total non-financial assets
594,609 - 5,786 600,395
Departmental Financial position
507,474 (193) 7,482 514,763
Consolidated Statement of Operations and
Departmental Net Financial Position
Revenues
176,959 (1,404) (276) 175,279
Expenses
1,008,528 (1,159) 584 1,007,953
Government funding and transfers
Net cash provided by Government
- 825,081 - 825,081
Change in due from Consolidated
Revenue Fund
- (126) - (126)
Services provided without charge by
other government departments
- 33,369 - 33,369

5. Accounts Payable and Accrued Liabilities

The following table presents details of the NRC's accounts payable and accrued liabilities:

(in thousands of dollars)
2012 2011
Restated
(Note 4)
Suppliers and contributions payable 74,275 108,612
Payable to other government departments and agencies (Note 15) 12,436 21,271
Accrued wages and employee benefits 16,588 8,248
Contractor holdbacks 749 1,036
Contaminated site liabilities 637 80
Sales tax payable 119 84
CFHT - Accounts payable 116 112
Gross accounts payable and accrued liabilities 104,920 139,443
Accounts payable and accrued liabilities held on behalf of government
(Note 15)
(2,115) (2,132)
Total net accounts payable and accrued liabilities 102,805 137,311

In Canada's Economic Action Plan 2012, the Government announced savings measures to be implemented by departments over the next three fiscal years starting in 2012-2013. Other savings measures have also been implemented by NRC. As a result, NRC has recorded at March 31, 2012 an obligation for termination benefits for an amount of $5,239,000 as part of accrued wages and employee benefits to reflect the estimated workforce adjustment costs.

6. Deferred Revenue

Deferred revenue represents the balances at year-end of unearned revenues stemming from amounts received from external parties that are restricted in order to fund the expenditures related to specific research projects and stemming from amounts received for fees prior to services being performed. Revenue is recognized in the period in which these expenditures are incurred or in which the service is performed. Details of the transactions related to this account are as follows:

(in thousands of dollars)
2012 2011
Restated
(Note 4)
Deferred revenue – contributions related to leased tangible capital assets
Opening balance 48,042 50,590
Contributions recognized as revenue (2,548) (2,548)
Closing balance 45,494 48,042
Deferred revenue - goods and services and joint projects
Opening balance 15,689 28,917
Funds received 31,095 26,551
Revenue recognized (31,633) (39,779)
Closing balance 15,151 15,689
CFHT - Deferred revenue 56 93
Total deferred revenue 60,701 63,824

7. Lease obligation for tangible capital assets

NRC has entered into an agreement to lease mechanical test equipment under capital lease with a cost of $336,000 and accumulated amortization of $56,000 as at March 31, 2012 ($336,000 and $22,400 respectively as at March 31, 2011). The obligations related to the upcoming years include the following:

(in thousands of dollars)
2012 2011
2012 - 80
2013 80 80
2014 80 80
Total future minimum lease payments 160 240
Less: imputed interest (6.11%) (14) (27)
Balance of obligations under leased tangible capital assets 146 213

8. Employee Future Benefits

Employees of NRC are entitled to specific benefits on or after termination or retirement, as provided for under various collective agreements or conditions of employment.

a) Pension benefits

Eligible NRC employees participate in the Public Service Pension Plan, which is sponsored and administered by the Government. Pension benefits accrue up to a maximum of 35 years at a rate of 2% per year of pensionable service, times the average of the best five consecutive years of earnings. The benefits are integrated with Canada/Quebec Pension Plans benefits and they are indexed to inflation.

Both the employees and NRC contribute to the cost of the Plan. The expense amounts to $42,958,202 as at March 31, 2012 ($44,702,888 in 2011), which represents approximately 1.8 times (1.9 times in 2011) the contributions by employees.

NRC’s responsibility with regard to the Plan is limited to its contributions. Actuarial surpluses or deficiencies are recognized in the financial statements of the Government of Canada, as the Plan’s sponsor.

b) Severance benefits

NRC provides severance benefits to its employees based on eligibility, years of service and salary at termination of employment. These severance benefits are not pre-funded. Benefits will be paid from future authorities.

As part of changes to conditions of employment for executives and certain non-represented employees, the accumulation of severance benefits under the employee severance pay program ceased for these employees commencing in 2012. Employees subject to these changes have been given the option to be immediately paid the full or partial value of benefits earned to date or collect the full or remaining value of benefits on termination from the public service. These changes have been reflected in the calculation of the outstanding severance benefit obligation.

Information about the severance benefits, measured as at March 31, is as follows:

(in thousands of dollars)
2012 2011
Accrued benefit obligation, beginning of year 71,099 69,004
Transferred to other government department, effective November 15, 2011 (Note 16) (1,428) -
Subtotal 69,671 69,004
Expense for the year 7,660 9,845
Benefits paid during the year (8,999) (7,750)
Accrued benefit obligation, end of year 68,332 71,099

9. Accounts Receivable and Advances

The following table presents details of NRC's accounts receivable and advances balances:

(in thousands of dollars)
2012 2011
Restated
(Note 4)
Receivables from external parties 21,877 19,177
Receivables from other government departments and agencies (Note 15) 5,172 5,143
CFHT - Accounts receivable 174 59
Employee advances 32 36
27,255 24,415
Less: allowance for doubtful accounts on receivables from external parties (497) (682)
26,758 23,733
Repayable contributions 6,902 7,820
Less: allowance for uncollectibility (4,787) (5,688)
Net repayable contributions 2,115 2,132
Gross accounts receivable 28,873 25,865
Accounts receivable held on behalf of Government (2,418) (2,325)
Net accounts receivable 26,455 23,540

10. Cash and Investments

(in thousands of dollars)
2012 2011
Restated
(Note 4)
Cash and investments held by CFHT 2,440 2,006
Equity Investments 344 472
Cash and Investments 2,784 2,478

Equity investments include shares in three public companies (three in 2011) and one privately held company (two in 2011). These shares were obtained through debt settlement or non-monetary transactions. NRC will consider timely opportunities for divestiture of equity investments by taking into account the interests, market liquidity and expected future growth of the applicable company.

During the year, NRC sold shares for $355 ($132,679 in 2011) realizing a gain of $354 ($132,678 in 2011). In addition, NRC recorded an impairment reducing the value of its shares in two publically held companies by an amount of $127,688.

As at March 31, 2012, the book value of the equity investments was $344,263 ($471,953 in 2011). The market value of NRC’s equity investments in public companies was $169,685 ($281,123 in 2011). The market value of the privately held companies is not determinable.

11. Endowment Fund Investments

This account was established pursuant to paragraph 5(1)(f) of the National Research Council Act to record the residue of the estate of the late H.L. Holmes. Up to two thirds of the endowment fund's yearly net income is used to finance the H.L. Holmes award on an annual basis. The award provides the opportunity to post-doctoral students to study at world famous graduate schools or research institutes under outstanding researchers.

(in thousands of dollars)
2012 2011
Restricted cash and investments, beginning of year 4,631 4,515
Net income from endowment 208 213
Awards granted (115) (97)
Restricted cash and investments, end of year 4,724 4,631

The portfolio for Endowment Fund Investments had an average effective return of 4.41% (4.70% in 2011) and an average term to maturity of 4.48 years as at March 31, 2012 (5.18 years as at March 31, 2011). The fair value of the endowment investments as at March 31, 2012 was $5,036,346 ($4,775,354 in 2011).

12. Tangible Capital Assets

(in thousands of dollars)
Cost Accumulated Amortization Net Book Value
Tangible capital asset class Opening balance Acquisitions Adjustments
(1)
Disposals and write-offs Closing balance Opening balance Amortization Adjustments
(1)
Disposals and write-offs Closing balance 2012 2011
Restated
(Note 4)
Land 9,879 - - - 9,879 - - - - - 9,879 9,879
Buildings and facilities 684,376 10,667 9,885 - 704,928 (408,335) (20,154) - - (428,489) 276,439 276,041
Works and infrastructure 21,792 1,231 1,903 - 24,926 (15,111) (724) - - (15,835) 9,091 6,681
Machinery, equipment and furniture 523,928 12,700 11,590 (22,447) 525,771 (355,589) (34,508) (52) 21,159 (368,990) 156,781 168,339
Informatics equipment 61,080 1,890 (1,962) (9,529) 51,479 (49,378) (4,343) 2,951 9,470 (41,300) 10,179 11,702
Informatics software 18,705 619 227 (1,153) 18,398 (11,957) (2,236) 27 1,068 (13,098) 5,300 6,748
Vehicles 3,035 319 - (303) 3,051 (2,381) (156) - 290 (2,247) 804 654
Aircraft 11,360 113 550 (20) 12,003 (9,984) (70) (453) 20 (10,487) 1,516 1,376
Leasehold improvements 12,857 1,240 3,319 - 17,416 (3,773) (564) - - (4,337) 13,079 9,084
Assets under construction 34,864 16,280 (29,640) (170) 21,334 - - - - - 21,334 34,864
Leased tangible capital assets 64,036 - - - 64,036 (15,681) (2,582) - - (18,263) 45,773 48,355
CFHT - Tangible capital assets 21,157 30 - (149) 21,038 (15,209) (675) - 149 (15,735) 5,303 5,786
Total 1,467,069 45,089 (4,128) (33,771) 1,474,259 (887,398) (66,012) 2,473 32,156 (918,781) 555,478 579,509

(1) Adjustments include assets under construction of $29,640,000 that were transferred to the other categories upon completion of the asset

Effective November 15, 2011, NRC transferred informatics equipment and informatics software with a net book value of $201,210 to Shared Services Canada. In addition, NRC transferred informatics equipment, informatic software and other asset under construction with an acquisition value of $1,317,518 after November 15, 2011. This transfer is included in the adjustment columns (refer to Note 16 for further detail on the transfer).

When assets under construction are put into use during the fiscal year, they are transferred out of Assets under construction and into the capital asset class to which they relate, from which point on they are amortized as applicable.

Amortization expense for the year ended March 31, 2012 is $66,012,243 ($67,959,810 in 2011).

At March 31, 2012, NRC held nine land lease agreements (eight in 2011) for a nominal annual cost with universities. In these instances, NRC owns the building on the leased land. The fair value of the land leases for these non-monetary transactions could not be determined at the inception of the lease therefore they are recorded at a nominal value.

On March 21, 1996, NRC entered into a non-monetary transaction consisting of a lease agreement with the University of Western Ontario for the relocation of the Integrated Manufacturing Technologies Institute (IMTI), whereby leased property was provided to NRC for twenty-five years at a nominal cost of one dollar. Since the inception of the lease agreement, IMTI was restructured under NRC's Industrial Materials Institute (IMI) and NRC's Institute for Research in Construction (IRC). NRC has no obligations to the University of Western Ontario other than the relocation of the institute. The property was recorded as a leased tangible capital asset at its fair value of $10,000,000. The annual amortization of $400,000 for the leased tangible capital asset is exactly offset by the amortization of the deferred contribution related to the leased property.

On May 23, 2006, NRC took possession of a new facility and entered into a non-monetary transaction with the University of Alberta. NRC entered into a lease agreement with the University for the housing of NRC’s National Institute for Nanotechnology (NINT), whereby leased property is provided to NRC at a nominal cost of one dollar per year. The lease provides a one year term with options to renew on ten sequential occasions, each of the first nine renewals to be for a period of five years and the tenth renewal for a period of four years. The building was recorded as a leased tangible capital asset at its fair value of $44,400,000. The annual amortization of $1,776,000 for the leased tangible capital asset is exactly offset by the amortization of the deferred contribution related to the leased building.

On September 1, 2006, NRC took possession of a new facility and entered into a non-monetary transaction with the University of Prince Edward Island. NRC entered into a lease agreement with the University for the housing of NRC’s Institute for Nutrisciences and Health (INH), whereby leased property was provided to NRC at a nominal cost of one dollar per year. The lease provides a nineteen month term with renewal options for seven additional periods of five years, and one additional period of three years and five months (to August 31, 2046). The building was recorded as a leased tangible capital asset at its fair value of $9,300,000. The annual amortization of $372,000 for the leased tangible capital asset is exactly offset by the amortization of the deferred contribution related to the leased building.

13. Contractual Obligations

The nature of NRC’s activities can result in some large multi-year contracts and obligations whereby NRC will be obligated to make future payments in order to carry out its transfer payment programs or when the services/goods are received. All transfer payments and significant operating contractual obligations (greater than $50,000) that can be reasonably estimated are summarized as follows:

(in thousands of dollars)
2013 2014 2015 2016 2017 and thereafter Total
Transfer payments 97,356 54,765 51,597 3,880 - 207,598
Operating contracts 18,055 1,599 228 - - 19,882
Total 115,411 56,364 51,825 3,880 - 227,480

Transfer payments contractual obligations to CFHT as shown in Note 15c have been excluded from the future contractual obligation.

14. Contingent Liabilities

Contingent liabilities arise in the normal course of operations and their ultimate disposition is unknown. They are grouped into three categories as follows:

a) Contaminated sites

Liabilities are accrued to record the estimated costs related to the management and remediation of contaminated sites where NRC is obligated or likely to be obligated to incur such costs. For 2012, NRC has identified four sites (four sites in 2011) where such action is possible and for which a liability of $636,995 ($79,829 in 2011) has been recorded in accrued liabilities. The estimate has been prepared using current market rates and is based on the results of initial testing performed by NRC at suspect sites. One of the sites, for which a $600,000 liability is presently recorded, will be managed according to a remediation and risk management plan which includes potential additional remediation liability. Risk assessment work will take place in 2013 as part of this remediation plan which will provide the necessary information for NRC to update the liability estimate. NRC’s ongoing efforts to assess contaminated sites may result in additional environmental liabilities related to newly identified sites, or changes in the assessments or intended use of existing sites. These liabilities will be accrued by NRC in the year in which they become likely and are reasonably estimable.

b) Claims and litigation

Claims have been made against NRC in the normal course of operations. Legal proceedings for three claims were pending at March 31, 2012 (six in 2011). NRC has one claim that will likely result in a liability where the amount is undeterminable (nil in 2011), two claims that will unlikely result in a liability (five in 2011) and no claim where the outcome is undeterminable (one in 2011). Therefore, no liability has been recorded based on NRC’s legal assessment of potential liability. Some of these potential liabilities may become actual liabilities when one or more future events occur or fail to occur. To the extent that the future event is likely to occur or fail to occur, and a reasonable estimate of the loss can be made, an estimated liability is accrued and an expense recorded in the consolidated financial statements.

c) Asset Retirement Obligations

As at March 31, 2012 NRC has recognized an asset retirement obligation of $265,000 ($253,000 in 2011) in the consolidated financial statements as a result of its legal obligation to retire storage tank systems for petroleum products and allied petroleum products. The undiscounted amount of expected future cash flows required to settle the asset retirement obligation is estimated at $443,000 ($452,000 in 2011). The liability for the expected future cash flows, as reflected in the consolidated financial statements, has been discounted at a weighted average of 3.81% (3.77% in 2011) based on the Government of Canada benchmark bonds. This obligation will be settled over the useful lives of the operating assets. The following table summarizes the changes in the asset retirement obligations:

(in thousands of dollars)
2012 2011
Asset retirement obligations, beginning of year 253 221
Accretion of asset retirement obligations 12 32
Asset retirement obligations, end of year 265 253

Other asset retirement obligations, such as the costs associated with the removal and disposal of asbestos and other designated substances located in NRC buildings have not been recognized in the consolidated financial statements due to the fact that they are subject to several uncertainties. NRC generally incurs the cost of removing and disposing regulated substances during major building renovations; consequently the timing and scope of these renovations cannot be reasonably estimated at this time and therefore fair values cannot be reasonably determined. Changes in these assumptions and uncertainties could materially affect NRC's assets and liabilities as well as the resulting amortization and accretion expenses related to the asset retirement obligation.

15. Related Party Transactions

NRC is related as a result of common ownership to all Government departments, agencies, and Crown corporations. NRC enters into transactions with these entities in the normal course of business and on normal trade terms. During the year, NRC received common services which were obtained without charge from other government departments as disclosed below.

  1. Common services provided without charge by other government departments and agencies

    During the year, NRC received services without charge from other government departments and agencies. These services have been recognized in NRC’s Consolidated Statement of Operations and Departmental Net Financial Position as follows:

    (in thousands of dollars)
    2012 2011
    Employer’s contributions to the health and dental insurance plans provided by Treasury Board 30,267 31,830
    Email, data centre and network services and the email, data centre and network support unit provided by Shared Services Canada 8,667 -
    Audit of NRC's consolidated financial statements provided by the Office of the Auditor General of Canada 850 614
    Legal services provided by Justice Canada 483 486
    Workers’ compensation benefits provided by Human Resources and Skills Development Canada 273 287
    Accommodation provided by Public Works and Government Services Canada 170 152
    Total 40,710 33,369

    The Government has centralized some of its administrative activities for efficiency, cost-effectiveness purposes and economic delivery of programs to the public. As a result, the Government uses central agencies, and common service organizations so that one department performs services for all other departments and agencies without charge. The costs of these services, such as the payroll and cheque issuance services provided by Public Works and Government Services Canada are not included in NRC's Consolidated Statement of Operations and Departmental Net Financial Position.

    The activities related to the email, data centre and network services unit and the email, data centre and network support unit were transferred to Shared Services Canada on November 15, 2011. The services provided after the transfer date are recognized without charge.

  2. Other transactions with related parties
    (in thousands of dollars)
    2012 2011
    Restated
    (Note 4)
    Accounts receivable from other government departments and agencies 5,172 5,143
    Accounts payable to other government departments and agencies 10,321 19,139
    Expenses - Other government departments and agencies 75,995 80,156
    Revenues - Other government departments and agencies 64,537 57,886

    Expenses and revenues disclosed in (b) exclude common services provided without charge, which are already disclosed in (a).

    NRC has a related party relationship with the following non-federal government entity:

  3. Canada-France-Hawaii Telescope Corporation

    NRC was a founding member of the Canada-France-Hawaii Telescope Corporation (CFHT), a tax-exempt, not-for-profit organization established under Hawaii State law to design, construct, and operate a large optical telescope near the summit of Mauna Kea, Hawaii, USA, along with laboratories, equipment, and associated installations. The Corporation was established in 1974 by a Tripartite Agreement among the NRC, the Centre National de la Recherche Scientifique of France, and the University of Hawaii. NRC makes annual contributions to fund its 42.5% share of the cost of operations of the telescope and receives no direct benefit in return. However, as a result of NRC's contributions, Canada receives access to telescope observation hours for Canadian astronomers. As a founding member, NRC can appoint four of the ten members of the board of directors. CFHT is considered a government partnership for accounting purposes and its results are proportionally consolidated in these statements. In 2011-12, NRC contributed $3.5 million to CFHT ($3.7 million in 2010-11). These contributions are eliminated upon consolidation. CFHT's condensed financial information for the period ending December 31 is as follows:

    (in thousands of dollars)
    December
    31, 2011
    December
    31, 2010
    Total assets 19,047 18,862
    Total liabilities 1,566 885
    Total unrestricted net assets 17,481 17,977
    Total revenues 8,576 8,560
    Total expenses 9,619 9,719
    Net operating results (1,042) (1,159)

    NRC's future contractual obligations to CFHT are not included in the Transfer payment contractual obligations (Note 13) and are as follows:

    (in thousands of dollars)
    2013 2014 2015 2016 2017 and
    thereafter
    Total
    CFHT 3,098 3,118 3,196 3,276 2,503 15,191

16. Transfers to other government department

Effective November 15, 2011, NRC transferred responsibility for the email, data centre and network services unit and the email, data centre and network services support unit in accordance with Order-in- Council SI/2011-95 - Order Transferring to Shared Services Canada the Control and Supervision of Certain Portions of the Federal Public Administration in each Department and Portion of the Federal Public Administration known as the Email, Data Centre and Network Services Unit and the Email, Data Centre and Network Services Support Unit, including the stewardship responsibility for the assets and liabilities related to the program. Accordingly, NRC transferred the following assets and liabilities to Shared Services Canada on November 15, 2011 (in thousands of dollars):

No caption
Assets:
Tangible capital assets (net book value) (Note 12)
201
Total assets transferred
201
Liabilities:
Vacation pay and compensatory leave
757
Employee future benefits (Note 8)
1,428
Total liabilities transferred
2,185
Transfer to Shared Services Canada as at November 15, 2011 (1,984)

During the transition period, from November 16, 2011 to March 31, 2012, NRC continued to administer the transferred activities on behalf of Shared Services Canada. The administered activities incurred on behalf of SSC are as follows (in thousands of dollars):

Administered activities incurred on behalf of SSC
No Content
Tangible capital assets transfers
1,317
Accounts payables and accrued liabilities
(1,397)
Transfer to Shared Services Canada as at November 15, 2011
(1,984)
Adjustment to the departmental net financial position (2,064)

17. Segmented Information

Presentation by segment is based on NRC's program activity architecture (PAA). NRC allocates transactions over the PAA in accordance with stewardship principles, based on the Institutes, Branch or Program (IBP) that is responsible for managing the resource.

The presentation by segment is based on the same accounting policies as described in the Summary of significant accounting policies in Note 2. The following table presents the expenses incurred and revenues generated for the main program activities, by major object of expenses and by major type of revenues. The segment results for the period are as follows:

(in thousands of dollars)
Manufacturing Technologies ICT and Emerging Technologies Industrial Research Assistance Health and Life Sciences Technologies Energy and Environmental Technologies National Science and Technology Infrastructure Scientific, Technical and Medical Information Internal Services 2012 Total 2011 Total
Restated
(Note 4)
Expenses
Salaries and employee benefits
111,088 51,847 50,822 89,945 33,558 35,398 12,382 70,451 455,491 459,163
Grants and contributions
- - 91,170 - - 51,876 - 561 143,607 285,300
Utilities, materials and supplies
22,509 10,533 1,325 15,370 4,962 3,702 10,512 9,168 78,081 81,066
Amortization
19,568 12,828 170 16,283 7,415 5,048 738 3,963 66,013 67,847
Professional and special services
8,170 8,110 1,907 5,666 2,552 2,825 993 11,457 41,680 44,291
Transportation and communication
4,494 2,224 3,032 2,328 1,067 2,245 264 2,974 18,628 19,493
Repairs and maintenance
4,632 1,673 282 3,646 1,065 771 171 5,186 17,426 17,457
Payments in lieu of taxes
1,213 456 - 428 77 - - 12,888 15,062 13,999
Rentals
1,072 518 1,908 202 54 472 68 280 4,574 4,593
Cost of goods sold
382 - - 251 - 1,688 - 174 2,495 1,702
Awards
339 585 1 1,352 79 6 (189) 122 2,295 2,673
Information
245 98 127 78 31 50 30 1,317 1,976 2,220
Net loss on disposal of capital assets
632 274 9 178 174 146 3 19 1,435 638
Other
16 1 (201) 25 - 230 - 84 155 359
Bad debts
- - (97) - - - - (86) (183) 414
Expenses incurred on behalf of Government
- - (1,200) - - - - 108 (1,092) (1,159)
Total expenses 174,360 89,147 149,255 135,752 51,034 104,457 24,972 118,666 847,643 1,000,056
Revenues
Sales of goods and services
Services of non-regulatory nature and other fees and charges
31,101 3,077 - 6,763 7,708 7,193 118 3,925 59,885 54,268
Rights and privileges
1,183 1,667 - 4,901 500 310 - - 8,561 9,649
Sales of goods and information products
3,794 - - 869 - 502 - 6 5,171 4,630
Lease and use of property
608 983 - 2,614 260 3 - 519 4,987 4,629
Total sales of goods and services 36,686 5,727 0 15,147 8,468 8,008 118 4,450 78,604 73,176
Financial arrangements with other government departments and agencies
35,365 5,059 1,731 3,446 11,948 1,316 4,403 527 63,795 56,778
Revenues from joint project and cost sharing
9,110 4,591 - 7,537 1,389 1,599 - 18 24,244 32,569
Other
36 2,059 207 (244) 3 582 86 448 3,177 4,305
Lease inducement revenue
- - - - - - - 2,548 2,548 2,548
Gain on sale of equity investment
- - - - - - - - - 133
Revenues earned on behalf of Government
- - (1,200) - - - - (255) (1,455) (1,404)
Total revenues 81,197 17,436 738 25,886 21,808 11,505 4,607 7,736 170,913 168,105
Net cost from continuing operations 93,163 71,711 148,517 109,866 29,226 92,952 20,365 110,930 676,730 831,951

18. Financial Instruments

NRC’s financial instruments consist of accounts receivable and advances, investments and accounts payable and accrued liabilities. Unless otherwise noted, it is management’s opinion that NRC is not exposed to significant interest, currency or credit risk arising from these financial instruments. Unless otherwise disclosed in these consolidated financial statements, management estimates that the carrying values of the financial instruments approximate their fair value due to their impending maturity.

19. Discontinued Operations

On September 1, 2010, the Research Press program at NRC's Canada Institute for Scientific and Technical Information (NRC-CISTI) was privatized, and a newly formed non-profit organization, the Canadian Scientific Publishing, operated by previous employees of NRC-CISTI, was created. The consideration for the privatization was $1. As part of the privatization, NRC agreed to make cash contributions of up to $2 million in support of the creation of the non-profit organization for expenses incurred up to September 1, 2010. For the fiscal year ended March 31, 2011, total contributions were $1,609,935. This amount is included in Grants and Contribution in continued operations.

As part of the privatization on September 1, 2010, $1,093,759 of inventory was disposed of as there was no further use. The following assets were transferred at their net book value:

No caption
Assets Net book value
Inventory 457,497
Informatics software 606,852
Informatics equipment 2,460

In addition, a non-competitive contract was initiated between NRC and the non-profit entity in the amount of $4 million which is included in revenue below, for the 7 month period September 1, 2010 to March 31, 2011. This was a non-cash transaction and reflects a decrease in the deferred revenue already received in relation to the fiscal year ended March 31, 2011.

The transfer and disposal of capital assets and the revenue received as part of the non-competitive contract are included in the segmented information summarized below.

The following segmented information has been removed from the Consolidated Statement of Operations and Departmental Net Financial Position and Note 17-Segmented Information as part of the discontinued operations. The net amount is disclosed on the Consolidated Statement of Operations and Departmental Net Financial Position as the Net Cost from Discontinued Operations:

No caption
2012 2011
Expenses - 7,897,000
Revenues - 7,174,000
Net - 723,000

In addition to the above information, NRC has entered into a non-competitive lease agreement with the non-profit organization for use of NRC premises of up to 1,810 square meters of space for five years at no charge for the first two years. The third year of the lease agreement is below fair market value ($349,000) with the fourth and fifth years expected to be at fair market value ($417,950 and $486,900 respectively). NRC has also leased the name “NRC – Research Press” to the non-profit organization.

20. Comparative Information

Comparative figures have been reclassified to conform to the current year's presentation.

Annex to the Statement of Management Responsibility including Internal Control over Financial Reporting (Unaudited)
For the fiscal year ended March 31, 2012

Summary of the assessment of effectiveness of the system of internal control over financial reporting and the action plan of the National Research Council (NRC) for fiscal year 2011-2012

Note to the reader (Unaudited)

With the new Treasury Board Policy on Internal Control, effective April 1, 2009, departments are required to demonstrate the measures they are taking to maintain an effective system of internal control over financial reporting (ICFR).

As part of this policy, departments are expected to conduct annual assessments of their system of ICFR, establish action plans to address any necessary adjustments, and to attach to their Statement of Management Responsibility, a summary of their assessment results and action plan.

Effective systems of ICFR aim to achieve reliable financial statements and to provide assurances that:

  • Transactions are appropriately authorized;
  • Financial records are properly maintained;
  • Assets are safeguarded from risks such as waste, abuse, loss, fraud and mismanagement; and
  • Applicable laws, regulations and policies are complied with.

It is important to note that the system of ICFR is not designed to eliminate all risks, rather to mitigate risk to a reasonable level with controls that are balanced with and proportionate to the risks they aim to mitigate.

The maintenance of an effective system of ICFR is an ongoing process designed to identify and assess key risks and the effectiveness of the associated key controls, and adjust them as required, as well as to monitor the system’s performance in support of continuous improvement. As a result, the scope, pace and status of departmental assessments of the effectiveness of systems of ICFR will vary from one organization to the other based on risks and taking into account their unique circumstances.

1.  Introduction

This document is attached to NRC’s Statement of Management Responsibility Including Internal Control over Financial Reporting for the year ended March 31, 2012. As required by the Treasury Board Policy on Internal Control, effective April 1, 2009, this second published annex provides summary information on the measures taken by NRC to maintain an effective system of internal control over financial reporting (ICFR). In particular, it provides summary information on the assessments conducted by NRC as at March 31, 2012, including results and related action plans, as well as financial highlights pertinent to understanding NRC’s unique control environment.

1.1 Authority, Mandate and Program Activities

Detailed information on NRC’s authority, mandate and program activities can be found in its Departmental Performance Report and Report on Plans and Priorities.

1.2 Financial highlights

Financial information can be found in NRC’s audited Financial Statements, Notes to Financial Statements and Financial Statements Discussion and Analysis for fiscal year 2011-2012. Information can also be found in the Public Accounts of Canada.

NRC has a strong regional presence. There is a centralized finance and accounting function which is located not only in headquarters but also in each Institute, Branch and Program across Canada that initiate, process and/or record a significant portion of the financial transactions.

NRC utilizes SIGMA, an SAP-based software as its primary financial system.

1.3 Audited financial statements

NRC has issued annual audited financial statements since fiscal year 2005-2006 and has consistently received an unqualified audit opinion from the Office of the Auditor General.

1.4 Service arrangements relevant to financial statements

NRC relies on other organizations for the processing of certain transactions that are recorded in its financial statements, such as:

  • Public Works and Government Services Canada (PWGSC) centrally administers the payments of salaries and the procurement of goods and services as per NRC’s Delegation of Authority, provides cheque-issuing services, as well as some accommodations on behalf of NRC;
  • Treasury Board Secretariat (TBS) provides NRC with information used to calculate accruals and allowances such as the accrued severance liability and the Employee Benefits Plan (EBP), and pays the employer’s share of health and dental insurance premiums;
  • Department of Justice provides legal services to NRC;
  • The Office of the Auditor General (OAG) provides audit services to NRC.
  • Human Resources and Skills Development Canada (HRSDC) pays the employer’s portion of Workers’ Compensation; and
  • Shared Services Canada (SSC) was created on August 4, 2011 to consolidate, streamline and improve the government’s information technology (IT) infrastructure services, specifically email, data centre and network services for 43 federal departments and agencies. Effective November 15, 2011, the responsibility for email, data centre and network services, including associated resources, was transferred from NRC to SSC. The administration and delivery of these services were shared during the 2011-2012 transition period while SSC was being established.

1.5 Material changes in fiscal year 2011-2012

The following significant changes within NRC that are relevant to the financial statements occurred in fiscal year 2011-2012:

  • A new Chief Financial Officer (CFO) was appointed in July 2011;
  • The government’s new investment planning process was fully implemented at NRC effective April 1, 2011 to integrate prioritization planning and resource allocation;
  • The Council Finance Committee was dissolved in November 2011 due to the overlap in responsibilities with the Departmental Audit Committee;
  • NRC prepared a complete package of general purpose Future-oriented Financial Statements effective for the 2012-2013 Report on Plans and Priorities. These planned results are also reported in the 2011-2012 financial statements;
  • NRC adopted the revised Treasury Board Accounting Standard 1.2: Departmental and Agency Financial Statements which is effective for NRC for the 2011-2012 fiscal year;
  • NRC implemented the requirements of the new Treasury Board Accounting Standard 1.3 – Departmental and Agency Quarterly Financial Report effective April 1, 2011; and
  • Implementation of a new strategic plan and program delivery approach for NRC began during the 2011-2012 fiscal year.

2.  NRC’s control environment relevant to ICFR

NRC recognizes the importance of senior management leadership in ensuring that staff at all levels understand their roles in maintaining effective systems of ICFR and are well equipped to exercise these responsibilities effectively and in ensuring that risks are well managed through a responsive and risk-based control environment that enables continuous improvement and innovation.

2.1 Key positions, roles and responsibilities

Below are NRC’s key positions and committees with responsibilities for maintaining and reviewing the effectiveness of its system of ICFR.

President – NRC’s President, as Accounting Officer, assumes overall responsibility and leadership for the measures taken to maintain an effective system of internal control. In this role, the President is advised by the Departmental Audit Committee and the Senior Executive Committee.

Chief Financial Officer (CFO) – NRC’s CFO reports directly to the President and provides leadership for the coordination, coherence and focus on the design and maintenance of an effective and integrated system of ICFR, including its annual assessment.

Vice-Presidents – NRC’s senior managers in charge of program delivery are responsible for maintaining and reviewing effectiveness of their system of ICFR falling within their mandate.

Chief Audit Executive (CAE) – NRC’s CAE reports directly to the President and provides assurance through periodic internal audits which are instrumental to the maintenance of an effective system of ICFR.

Departmental Audit Committee (DAC) – The DAC is an advisory committee that provides objective views on NRC’s risk management, control and governance frameworks to the President. It is comprised of three external members and it reviews NRC’s Corporate Risk Profile, NRC’s audited financial statements and its system of internal control, including internal and external audit reports and the assessment and action plans related to the system of ICFR.

Senior Executive Committee (SEC) – As NRC’s central decision-making body, SEC reviews, approves and monitors the Corporate Risk Profile and NRC’s system of internal control, including the assessment and action plans related to the system of ICFR. It is comprised of the senior NRC managers and is chaired by the President.

Council – The role of Council is to provide advice to senior management on the operations and performance of NRC. The Council is chaired by the President.

Investment Management Committee – The main function of the committee is to recommend a prioritized list of projects for funding to the Senior Executive Committee.

Asset Management Boards – The main function of the three Asset Management Boards (Information Management (IM)/IT, Scientific Equipment & Laboratories, and Real Property & Fleet) is to review, analyze and prioritize project submissions and then to provide to the Investment Management Committee for endorsement.

Financial Oversight Committee – The main function of the committee is to review and provide overall advice on risk assessments related to account verification processes and to review quality assurance results, including internal control assessments.

Contract Review Committee – This committee is responsible for the review and/or challenge of proposed contracts to ensure that contracting policies are followed, that prudence and probity are being exercised, and that the contracting process is open, fair and competitive.

2.2 Key measures taken by NRC

NRC’s control environment also includes a series of measures to equip its staff adequately to manage risks through raising awareness, providing appropriate knowledge and tools as well as developing skills. The most relevant measures are:

  • An established governance structure and strategic direction through the Senior Executive Committee, supported by an advisory Council, and the Departmental Audit Committee;
  • A Conflict of Interest Office under the President, that provides guidance and direction to employees and managers as set out in the NRC’s Conflict of Interest Policy, TBS Values and Ethics Code for Public Service, Statement of Ethical Values and the NRC Values;
  • A Strategic and Operational Planning Branch that coordinates and supports department-wide planning, including integrated business planning, risk management, environmental scanning, and preparation of the corporate risk profile approved by the Senior Executive Committee;
  • A division within the Finance Branch and CFO portfolio dedicated to internal control over financial reporting;
  • Training program and communications in core areas of financial management;
  • Regularly updated delegation of financial authorities instruments;
  • Policies and procedures regarding disciplinary measures in cases of delegation of authority infractions;
  • Secure financial systems to achieve security and integrity of financial data processing, including restricted system access to administrative support based on authorizations and pre-defined roles, that limit access to specific job requirements and meet segregation of incompatible duties principles;
  • Documentation of main business processes and related key risk and control points to support the management and oversight of its system of ICFR;
  • A cascading certification process was introduced, in fiscal year 2005-2006, requiring accountable managers and executives to attest annually to the reliability of the financial information in their area of responsibility;
  • A complete range of human resources, financial and contracting policies tailored to NRC’s control environment, communicated to all levels and supported by formal training sessions;
  • A multi-year risk-based internal audit plan;
  • Transfer payment recipient risk management framework supported by a documented due diligence and authority based business process, mandatory training, and a continuous quality assurance review; and
  • Security Guidelines related to the overall security program including elements of information and personnel security.

3.  Assessment of NRC's system of ICFR

3.1 Assessment baseline

In support of the Policy on Internal Control, an effective system of ICFR aims to provide reasonable assurance that:

  • Transactions are appropriately authorized;
  • Financial records are properly maintained;
  • Assets are safeguarded; and
  • Applicable laws, regulations and policies are complied with.

This includes an assessment of the design and operating effectiveness of the system of ICFR leading to ongoing monitoring and continuous improvement of NRC’s system of ICFR.

Design effectiveness means to ensure that key control points are identified, documented, in place and that they are aligned with the risks (i.e. controls are balanced with and proportionate to the risks they aim to mitigate), and that any required remediation is addressed. This includes the mapping of key processes and systems to the main accounts.

Operating effectiveness means that the application of key controls has been tested over a defined period and that any required remediation is addressed. Such testing covers all control levels which include, entity, general IT and business process controls

Ongoing monitoring means that a systematic, integrated approach to monitoring is in place in support of continuous improvement, including periodic risk-based assessments and timely remediation.

3.2 Scope of NRC assessment during fiscal year 2011-2012

As reported in the Annex for fiscal year ended March 31, 2011, NRC has taken the measures to assess its system of ICFR by documenting and testing the design and operating effectiveness of its key entity level controls, general IT controls and business process controls as well as by identifying required remedial actions.

During fiscal year 2011-2012, NRC focused on the development of a three year risk-based rotational assessment plan and an assessment framework in support of its ongoing monitoring program of the system of ICFR. This framework identifies the key processes and controls to be tested on a cyclical basis including the selection of the test period, as well as the method and frequency of testing. The following depicts a summary of NRC’s rotational ICFR assessment plan:

No caption
Control Level Assessment
Frequency Last Assessment 2011-12 2012-13 2013-14
Entity Every 2 years FY2010-11    
General IT Every 2 years FY2010-11    
Business process Depends on risk assessment results of each sub-process (Note 1) FY2010-11

Note 1: A risk assessment based on pre-defined criteria was performed for each identified business sub-process. The frequency and the level of the assessment actions varies for each business sub-process based on the resulting risk rating. The combination of some or all of the following assessment actions are taken into account for each business sub-process to ensure full coverage on a three year rotational basis:

  • Documentation review, update and validation with process owners;
  • Perform walkthrough; and
  • Key controls assessment.

The following table summarizes NRC’s approach to the ICFR assessment at the business process level by using 6 factors, on a scale of 1 (low) to 5 (high), to assess overall risk: strength of general IT controls, strength of entity level controls, inherent risk, strength of controls, significance and public visibility:

No caption
Overall Risk Rating Assessment Frequency
Documentation Updated & Validated with Process Owners Walkthrough Performed Key Controls Assessed
Low Every 3 years where significant & public visibility are high Every 3 years where significant & public visibility are high Every 3 years where significant & public visibility are high
Medium-low Yearly Every 2 years Every 3 years
Medium Yearly Yearly Every 2 years
Medium-high Yearly Yearly Yearly
High Yearly Yearly Yearly

As reported in NRC’s fiscal year 2010-11 Annex, revenue testing results validated weaknesses at the design effectiveness assessment step. A revenue management remediation action plan was established to address the identified weaknesses: a need for increased training and communication of certain elements of revenue management practices such as properly documented costing and pricing decisions, improvement in project management practices, and greater clarity in the area of revenue recognition practices. As remediation actions are planned for implementation in fiscal year 2012-2013, certain revenue management business sub-processes were excluded from the fiscal year 2011-2012 assessment plan. In addition to performing the assessment of its system of ICFR per the rotational assessment plan, NRC also monitored the remedial actions taken in response to the findings of prior year assessments and continued to engage the Departmental Audit Committee on assessment plans, results and progress on a regular basis.

4.  NRC's assessment results

As at fiscal year ended March 31, 2012, NRC executed the assessment of its system of ICFR per the approved risk-based rotational plan, and is in the process of implementing remediation actions as required.

The assessment results for fiscal year 2011-2012 identified that the system of internal control over financial reporting was effective in general. Improvement opportunities were found with regard to the operating effectiveness of financial controls in petty cash, capital assets and transfer payment processes. All deficiencies were communicated to management and to the responsible parties and necessary remediation measures have been or are currently being implemented.

This past fiscal year has clearly demonstrated that NRC’s decision to implement ongoing monitoring is key to ensure continuous improvement and timely remediation if required.

5.  NRC's action plan

The senior management at NRC is committed to sustaining and continuously improving its sound framework of effective ICFR, including ongoing monitoring to ensure that the key controls meet the expectations of management and stakeholders and appropriately mitigate associated risks.

5.1 Progress as of March 31, 2012

NRC’s goal to continuously monitor its system of ICFR was achieved during the fiscal year, as planned. A risk-based rotational assessment plan was developed and executed which resulted in a successful assessment of internal controls for key business processes. Remedial items will be assessed as rotational testing continues.

Remediation action taken during fiscal year 2011-2012 has been aligned in terms of priorities following an assessment of risk. NRC has conducted or is planning the following work to address the adjustments identified during the fiscal year 2011-2012 assessment:

  • Communication of petty cash policy and procedure requirements and responsibilities to petty cash custodians (Completed);
  • Enhanced monitoring of petty cash replenishments (Completed);
  • Review of existing petty cash advance requirements (Deferred to 2012-2013); and
  • Clarification of standard operation procedures for contribution agreements and communication of procedures to stakeholders (Completed).

NRC has conducted the following work to address the adjustments identified from the prior year assessments, or has deferred the work to subsequent years as indicated:

  • Updated documentation and consistent application of Accounts Payable processes to reflect expected Section 33 quality assurance requirements (Completed);
  • Development of a management action plan resulting from the fraud risk assessment (Completed);
  • Review of the roles and responsibilities for the monitoring requirements of the capital assets management processes and implementation of the required additional monitoring (Partially completed in response to 2010-2011 assessment; implemented temporary measures to meet financial statements requirements);
  • Implementation of remediation actions to address gaps between the NRC and the government of Canada payroll administration framework (Deferred to future years due to low risk level);
  • Streamlining, strengthening and standardization of key controls between NRC’s Institutes which initiate processes and/or record a significant portion of NRC's revenues. Implementation of a continuous revenue file monitoring plan (Partially completed in response to 2010-2011 assessment; implemented temporary measures to meet financial statements requirements);
  • Control of access to IT programs and data, IT program changes, backup and recovery of data, and improved audit trail relative to various IT controls (Partially completed in response to 2010-2011 assessment);
  • Strengthening and standardization of the processes and procedures to maintain master vendor and customer records (Partially completed in response to 2010-2011 assessment); and
  • Reporting and monitoring strategy for conflicting roles in the financial system (Deferred to 2012-2013).

5.2 Action plan for the next fiscal year and future years

NRC will continue the ongoing monitoring and rotational assessment of its system of ICFR as stated in section 3.2 above and will report the results in this annex annually. NRC also plans to continue remediation of adjustments identified during its assessments. In addition, when new business processes are introduced, or significant internal control process changes occur, NRC will proactively identify, document and test key controls based on associated risks, and the results will be incorporated into the assessment plan and the ongoing monitoring program.