Administrative Assistant
National Research Council Canada (NRC)
Ottawa - Ontario
AD-3
Anticipatory staffing for possible continuing and term positions
Background
Working with clients and partners, the National Research Council Canada provides strategic research, innovation support, scientific and technical services to develop and deploy solutions to meet Canada's current and future industrial and societal needs. Guided by our core values of impact, accountability, leadership, integrity and collaboration, NRC is a dynamic and vibrant organization that, in its ongoing evolution, is seeking Administrative Assistants.
Your challenge
The Administrative Assistant provides general administrative support within a NRC research portfolio or a corporate branch or program. Some of the duties of the position include: coordinating meetings (including events and seminars); making travel arrangements; preparing correspondence, reports and presentations; establishing and maintaining filing systems and responding to routine enquiries.
This position will appeal to a person who is well organized and detail-oriented, and who enjoys working as part of team to deliver excellent client service.
Screening criteria
Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:
Education
Successful completion of secondary school according to provincial standards.
Post-secondary education in administration may be considered an asset.
Experience
Experience providing administrative support services such as arranging meetings, making travel arrangements and processing claims, creating and maintaining files and data entry.
Significant* experience with MS Office suite products such as Word, Excel, PowerPoint and Outlook.
Experience in drafting and proofreading minutes, memos and letters.
*Significant means a minimum of 2 years experience.
ASSET QUALIFICATIONS:
1) Experience working in a financial environment.
2) Experience in providing administrative support services at a senior management level.
3) Experience providing human resources services.
4) Experience using SAP software or another similar ERP system would be an asset.
Condition of employment
- Reliability Status
Language requirements
Bilingual imperative BBB/BBB - CBC/CBC
Assessment criteria
Candidates will be assessed on the basis of the following criteria:
Technical competencies:
Knowledge of office administration procedures and practices such as preparing and maintaining files; preparing correspondence; arranging meetings; making travel arrangements; and data entry.
Ability to perform tasks with accuracy and attention to detail.
Ability to follow directions.
Ability to provide information, explain processes and respond to queries.
Proficient in the use of Microsoft Office suite such as Outlook, Word, Excel and PowerPoint.
ASSETS:
Basic knowledge of accounting, financial and business principles and methods.
Basic knowledge of Treasury Board Financial Guidelines and the Financial Administration Act.
Ability to compose, proofread and edit documents and correspondence in both official languages.
Behavioural competencies:
Client Focus (Level 1)
Communication (Level 1)
Initiative (Level 1)
Results Orientation (Level 1)
Teamwork (Level 2)
For this position, NRC will evaluate candidates using the following competency profile(s): | Management Services
Relocation
Relocation assistance will be determined in accordance with NRC's directives.
Salary range
From $36,356 to $48,202 per annum plus the Bilingualism Bonus of $800 a year.
Closing date
09/20/2013 (2 days)
Applications will be accepted until 23:59 Eastern Time
Notes
A pool will be established and may be used to staff various positions with various linguistic profiles and/or tenures.
Candidates may be required to meet the Asset Qualifications depending on the requirements of the specific position being staffed.
In order to ensure a prompt and efficient processing of applications, candidates are encouraged to provide, along with their résumé, a detailed covering letter explaining how they meet each of the requirements of this position (education, experience, language requirements) by providing concrete examples.
Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
These positions are being advertised internally and externally simultaneously; however, first consideration will be given to internal NRC applicants.
To apply
All applications must be submitted on-line. Please do not fax or email your applications. By applying over the web, your application becomes available to managers immediately. Applications must be received no later than the closing date.
You should also be prepared to attach your résumé into the online application form in one of the following formats:
- Microsoft Word
- Rich Text Format (RTF)
- ASCII text
As an employer who values diversity in its workforce, we encourage candidates to self-identify as members of the following designated groups: women, visible minorities, aboriginal peoples and persons with disabilities. Measures for accommodation are available to all candidates retained for further assessment.
Please review useful instructions before applying online.
To obtain a copy of the job description
Please direct your questions, with the hiring number (88-13-0408) to:
E-mail: HRQuestionsRH_CG3@nrc-cnrc.gc.ca
Telephone: (613) 990-0368
- Date modified:
- This page is updated continuously.
